Access Control System… Top Three Reasons and Choosing the Right System

# Reasons for choosing the right access control system

Safety, Protection, and Compliance

When considering Safety, Protection, and Compliance, usually, one thinks physical, but these topics not only pertain to physical spaces and property but also digital spaces and property. How often have you heard the saying, "Times are changing"?  A considerable part of that change requires adjustments and preparedness.

Safety, Protection, and Compliance are three significant drivers for companies switching to Access Control Systems. Security is critical for all businesses - no matter the size. Whether you store confidential client information, have inventory, equipment, or employees to protect, safeguarding your business's assets should be a top priority.

Access Control Systems are a guaranteed way to be prepared and protected. They allow you to determine who has access to your physical and digital spaces. Access control keeps confidential information—such as customer data and intellectual property—from being accessed by unauthorized users and keeps physical areas protected from unwanted or unauthorized guests. In other words, they let the right people in and keep the wrong people out. 

Compliance is another big difference-maker when it comes to security. Hospitals, doctors' offices, and health insurance companies must comply with HIPAA health data regulations. Banks, insurance companies, and any business that accepts and processes credit cards are subject to PCI data regulations. SaaS providers, data centers, or any company hoping to maintain SOC2 cybersecurity standards have compliance needs. Schools under the Family Educational Rights and Privacy Act (FERPA) are required to protect students' records. The point is that many institutions and industries have a legal obligation to comply and protect.

From CEOs to Security Managers, everyone is realizing that having a certified Access Control System increases the safety of employees physically and digitally. It improves credibility, making you and your employees feel more protected and ultimately leading to a healthier company and bottom line.


Types and Benefits

Understanding the different types and benefits of Access Control Systems will provide you with the correct information and solution for your business needs. There are many benefits of Access Control Systems but first, let's break down the four different types so you have a better understanding of what is best for your establishment. Each type is designed for customization to fit the needs of individual businesses and desired level of security.


  1. Role-based Access Control - Role-based systems designate specific administrators to assign user permissions according to an individual's role, title, group, or department: senior managers, HR personnel, maintenance, C-suite decision makers, customer service, shipping area, etc.
  2. Rule-based Access Control - The distinction between role-based vs. rule-based access control may seem fuzzy initially, but the distinction is straightforward: rule-based access control sets parameters for the exact times a person has access to certain buildings or building areas. A rule-based access control system allows you to block specific individuals' access, even managers, from entering or reentering the building after or before specific times. 
  3. Discretionary Access Control (DAC) - Discretionary access control systems are typically considered the most flexible, but they are also sometimes viewed as the least secure, particularly compared to a mandatory access control system. Generally, companies choosing a DAC access control system need a certain level of security, but also want the simplicity of operation and flexibility.
  4. Mandatory Access Control (MAC) - A mandatory access control security system typically uses an off-site, designated authority to manage access; mandatory access control systems are considered the most secure, limiting access on an individual basis rather than by group or role. Each person is assigned a specific level of access, area of access, or time of entry, defined by the system manager. It covers EVERYTHING.


Choosing the right system generally depends on the configuration of your building(s), your industry, or your business type. It may seem a little daunting, but there is no need to be overwhelmed. At TCI, we walk you through the whole process and ensure you have a complete understanding and confidence in your exact needs and system requirements.


  1. Simplifying Management and Tracking - Access Control Systems simplify the management process of handling employee credentials, entrance security, and tracking. It allows you to track and monitor all entryway activity remotely. When you have an access control system in place, it is much easier to keep track of all activity of employees, visitors, and delivery drivers.
  2. Requiring Specific Credentials - It is possible to require specific credentials for access when using your access control system. Using badges that indicate specific credentials can also keep better track of who is provided access to what locations and spaces throughout your building or workplace.
  3. Adjusting Access Times - Access Control Systems easily set specific access times for employees, visitors, and even entire groups. Whether you want to set access times for employees during work hours or if you are hosting guests for a day-long gathering, you can adjust access dates and times remotely with just a few steps.
  4. Eliminating and Streamlining - Traditional keys are no longer needed. Eliminating the hassle of using traditional keys is one of the most appealing aspects of implementing access control systems for any business, regardless of size. Access Control Systems keep track of and monitor traffic without using manual labor to get the job done. Streamlining who is entering and exiting your business saves time, allowing for more focus on what is most important for the growth of your business.
  5. Improving Security and Minimizing Risk - Access control systems benefit criminal investigations involving theft, burglary, and break-ins. The right system provides in-depth details of who is accessing and the location in your building, therefore significantly increasing security. If there is ever a security breach, attempted hacking, or even a break-in, it is much easier to track logged reports of who has accessed what area of your building.


At the most basic level, Access Control Systems are designed to allow or block access to entry points, whether physical or cyber. It is ultimately the best security for your work or place of business. With an Access Control System, maintaining peace of mind while always maximizing the protection and security of your business is attainable. TCI understands the top three reasons; we understand the need for protection, security, and compliance. We also understand the importance of a healthy bottom line. Reach out to us with any questions, and let us walk side by side with you and your business.